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6 mistakes people make while hiring a Virtual Assistant

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by Deepanjan De

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Hiring people is like making friends. Pick good ones, and they’ll enrich your life. For some, this involves building a large empire. For others, it’s a case of surrounding yourself with a small (but valuable) team. Either way it requires you to hire people, and in today’s online driven world, this leads many to virtual assistants, freelancers and location independent workers.The cost is small. The opportunity is vast. The dangers are rife.

Even smart and successful entrepreneurs make hiring mistakes. But you can improve your odds by following these 6 simple yet effective principles.

Know where to start- To save yourself time and money, create your three lists of freedom: Things you hate doing every day, things you can’t do yourself and things you shouldn’t be doing. This creates a blueprint of what your virtual team should work on, and allows you to effectively manage it. A common issue most entrepreneurs have found is to decide where to begin.

Don’t leave your VA to get on with their work, insist on a daily updates- Communication is important for all entrepreneurs, but when you work with people across the globe, it’s even more so. You need to know what your team is doing, but not to the point where you micromanage them. A daily update proves valuable to both you and them. This is what you should ask them to send: Enter date and hours worked in total. What they did today. Two challenges encountered. Three questions they have for you. Ask you team of VA’s to send you daily updates and in the long run it will save you several hours of extra work.

Remember to share your vision with your VA- Share your business vision with your VA, as it gets them on board with the bigger picture of why they do what they do. It also gives them ownership over their role, as they know what you’re trying to achieve as a team.

Don’t overlook the importance of creating an experience- Embrace asynchronous communication such as Slack, and video messaging with Fika. Make the experience as rich as possible for people who are not in the same room as you.

Don’t forget that you need a backup plan- Create solid back up plans for if the worst case scenario were to happen. Virtual assistants come and go, and your direction as a business may change. But, the one constant is you, so the processes, back-up plans and alternatives you create today make all the difference tomorrow.

Don’t give a VA access to every part of your business- Make sure you understand what you’ll give your virtual assistant access to. You shouldn’t let anyone have complete access to every part of your business.

As an entrepreneur you will face many obstacles, but by learning from those who have been there and done it, you can avoid a lot of hardship and focus instead on success, growth and your legacy.